Privacy Notice for Recruitment and Employer Branding
Xinyx Design Consultancy & Services Inc.
Effective Date: June 7, 2024
Xinyx Design Consultancy & Services Inc. ("Xinyx," "we," "our," or "us") is committed to protecting your privacy and ensuring that your personal information is handled responsibly in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173) and its implementing rules and regulations.
This Privacy Notice explains how we collect, use, store, disclose, and protect personal data in relation to our employer branding, talent acquisition, and recruitment activities.
1. Personal Information We Collect
We may collect the following personal information from applicants, candidates, referrals, references, and visitors of our careers page:
Personal and Contact Information
Employment and Educational Information
Resume or Curriculum Vitae (CV)
Employment history
Educational background
Professional certifications
Skills and qualifications
Portfolio or work samples
Recruitment Information
Interview notes and assessments
Test results
Salary expectations
References and recommendation letters
Recruitment communications and correspondence
Technical Information
When you visit our careers page, we may collect:
2. Purpose of Processing
We collect and process personal data for the following purposes:
Evaluating applications for current vacancies
Contacting candidates regarding employment opportunities
Managing recruitment, interviews, assessments, and onboarding activities
Building a talent pool for future openings
Verifying qualifications and references
Facilitating employee referral programs
Improving our recruitment process and candidate experience
Ensuring website functionality and security
Complying with legal and regulatory requirements
3. Sources of Personal Information
We may obtain your information from:
Information directly provided by you
Job applications submitted through our Career Site
Recruitment platforms and job portals
Employee and partner referrals
Professional networking sites such as LinkedIn
References provided during the recruitment process
4. Sharing of Personal Information
Your personal data may be shared only when necessary with:
Xinyx employees involved in recruitment and hiring decisions
Recruitment and assessment service providers
Applicant Tracking System (ATS) providers
Background verification providers
Government agencies and regulatory authorities when legally required
Affiliates or partners supporting recruitment activities
We do not sell or unlawfully disclose your personal information to third parties.
5. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected.
Applicant records may be retained for future opportunities unless you request deletion.
Recruitment records may be retained in accordance with legal, business, and operational requirements.
Personal data of hired candidates will be transferred to employee records and managed under applicable employment and data privacy policies.
6. Your Rights as a Data Subject
Under the Philippine Data Privacy Act, you have the right to:
Be informed about the processing of your personal data
Access your personal information
Correct inaccurate or incomplete information
Object to processing when applicable
Request deletion or blocking of personal data
Withdraw consent, where processing is based on consent
File a complaint with the National Privacy Commission (NPC)
7. Security Measures
Xinyx implements appropriate organizational, physical, and technical safeguards to protect personal data against unauthorized access, disclosure, alteration, loss, misuse, or destruction.
Access to applicant information is restricted to authorized personnel involved in recruitment and hiring activities.
8. Contact Us
For questions, requests, or concerns regarding this Privacy Notice or the processing of your personal information, please contact:
Data Privacy Contact Person
Jason Patrick Pastrana
Talent Acquisition
📧 jfpastrana@xinyxdesign.com
9. Changes to this Privacy Notice
Xinyx reserves the right to update this Privacy Notice from time to time to comply with legal requirements and improve our privacy practices. Updated versions will be published through our Career Site and official recruitment channels.
By submitting your application or providing your personal information to Xinyx Design Consultancy & Services Inc., you acknowledge that you have read and understood this Privacy Notice and consent to the processing of your personal information for recruitment and employment-related purposes.
